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The cover page template is often provided in the grant application package. It is the locus for factual details about the project, such as the Principal Investigator/Project Director’s name and contact information, the project title, and the University’s address as well as its federal tax identification number and congressional district.

The abstract or project summary is a one-page document summarizing your proposal that is suitable for public distribution. While minor variations exist, funders typically ask that the abstract contain basic grantee information, a brief project summary, and a list of intended outcomes. 

The statement of need describes the problem you are proposing to solve or the question you are aiming to answer. It presents evidence of the problem’s existence, the extent of its reach, and who it affects and how. The statement of need connects the problem to the funder’s mission and goals, and lays the groundwork for your proposed solution to shared concerns. 

The program plan or project design offers a solution to the problem you have laid out. It describes the interventions you will implement so that the problem is minimized or negated, and the steps you will take to meet your goals. It should offer distinct and measurable contributions to the larger conversations/advances in your field or program area. Winning proposals typically offer ideas or interventions that:

• Have not been done before, but build on lessons learned and are supported by literature
• Have a strong operational plan connecting goals, objectives, timelines and staffing
• Define outcomes, measures and methods to evaluate the impact of sponsor fund

This section of a proposal typically contains a logic model. A logic model conveys the goals, objectives, activities, outputs, and outcomes associated with your project.

• Goals are long-term aims you want to accomplish. They are the nirvana where your problem no longer exists/your question has been answered. Goals may include current benchmarks and measures of success.
• Objectives represents attainable steps to achieving goals. Objectives should be Specific, Measurable, Achievable, Relevant, and Timebound.
• Activities are the means to achieving each objective; they are the work to be done.
• Outputs are the direct product of your activities, the change that occurs because of your program.
• Outcomes are the measurable changes that result from your work.

The management plan describes the roles and responsibilities of those involved in the project, including the PI/PD and all other supporting individuals/organizations/offices (you may be asked to include an organizational chart depicting project management). This section provides a timeline for implementing project components. You may be asked to display this visually in a work plan.

The evaluation plan describes how you will assess the impact of your project, and should include benchmarks to monitor progress toward meeting specific objectives. The plan describe what data will be collected when; data collection methods and instruments; and how the data will be analyzed and reported. The plan should identify the internal or external individual or organization that has agreed to serve as evaluator for the project and describe their qualifications.

This section documents how you plan to share project outcomes and products to extend lessons learned and knowledge gained to other programs, institutions, and populations. Examples include scholarly papers, stakeholder reports, conferences, etc. This section also describes plans to maintain program interventions and impacts beyond the grant period. 

This section of the proposal demonstrates that your funding request is based on reasonable cost estimates and describes the types of in-kind support — the offices, facilities, systems, equipment and supplies — available to carry out the activities associated with the project. For the National Science Foundation (NSF) and the National Institutes of Health (NIH), this separate document is known as a Facilities & Other Resources document.  

The budget section indicates amounts requested to fulfill activities of the project within the categories given. All budgets must ensure revenues are sufficient to cover project costs and expenses are allowable, allocable, reasonable and consistent with how costs are treated across St. Kate’s. The budget justification provides the rationale for each budget item, describing how amounts were calculated. The budget and proposal narrative should be mutually reinforcing; a reader should never be surprised by finding any line item in the budget not referred to in the narrative plan of operations.

Letters indicating support for your project by University leadership demonstrate institutional backing. You may also need to include letters of commitment from internal or external collaborators indicating their promised contributions to the project, or letters of support from relevant stakeholders in your community.

Project directors, principal investigators, and all other key personnel involved in the project will need to submit a current resume, CV, or biographical sketch (biosketch). For applications to the National Science Foundation (NSF) and the National Institutes of Health (NIH), you must submit your biosketch via . Guidance on how to do so is provided . 

The National Science Foundation (NSF) and the National Institutes of Health (NIH) require the inclusion of a data management plan (DMP), which should describe how the PI(s) will manage and disseminate data generated over the course of a proposed project. NSF proposals must include a document of no more than two pages uploaded under “Data Management Plan” in the supplementary documentation section of Research.gov. This supplementary document should describe how the proposal will conform to NSF policy on the dissemination and sharing of research results 

Depending on the funder, you may be asked to provide additional information about the University, such as non-profit tax status.

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